Tender Documents

Tender Documents

Upload documents

Documents can be uploaded to the project to assist suppliers i.e. drawings, specifications

Two options exist:

1. Upload a document from your computer/network
2. Upload a document out of the ST6 Document Management System (DMS).

1. In the <Documents> tab, click on New to upload a new document.Select the type of document (the access rights to documents). This page depends on the platform settings (optional).Additional rights and settings can be setup in the next phase.Select the document you want to upload by clicking Browse
2. In the <Documents> tab, click on Document Management System to access the DMS. After making a selection, click on Apply.

Once the document is uploaded, it has to be activated: Click to activate the document, only project team will see the documents. Click to allow or not suppliers to access the document, both project team and suppliers will see the documents. The uncheck box indicates that the suppliers do not have access to the document. The checked box indicates that the suppliers do have access to the documents.

To make the documents visible for other project team members, click Activate document.

To make the document visible for suppliers, click Allow supplier access

Setting up NDA, GC and CC documents

NDA (nondisclosure agreements), GC (General conditions) and CC (Contract Conditions) documents are to be uploaded as normal documents. In addition, they have to be defined as NDA, GC and CC. Once a document has been set as NDA, GC or CC, to both user types - buyers and suppliers - will be automatically given access. To set a document as NDA, GC or CC, click <on the corresponding icon> One document can be set to have all the 3 roles.

Download documents

Files can be downloaded from the <Documents> tab, as you can see below. To download the document, click on <the corresponding icon> To download several documents at once, select all the documents, then select Download selected documents from the drop-down menu. Click on <the corresponding icon>to start the download of the ZIP file.

To allow an easier tracking of documents uploaded by suppliers/project team, refer to column User type:

It will display Buyer if the document was uploaded by the project team, it displays Supplier if the document was uploaded by the supplier.

Use the quick search function or the click on the column header User type to sort the documents.