Lead and modify published elements of an auction

Creating Lead and modify published elements of an auction

From this wizard, buyers lead and modify elements of a published auction.

• The Price trend tab enables to see participant’s offers, offers graph, supplier details and information related to savings.

• The Modify supplier circle tab enables to invite new participants or to exclude participants.

• The Message History tab enables to see messages sent and received.

• The Audit trail tab enables to see all the suppliers’ and buyers’ actions.

• The Modify bids tab enables to delete suppliers’ bids during an auction.

• The Modify bid conditions enables to modify the increments or decrements.

• The Bid box layout enables to modify the bid box display.

How to lead an auction?

The Price trend tab enables you to see suppliers’ offers and their connection status and the savings.

The Buyer will see all information on each quotation line.

The project leader sees suppliers’ connection status. For each status there is a different icon which

- indicates that the participant is connected to the platform.

- indicates that the participant is connected to the project.

- indicates that the participant is in the project bid box.

- indicates that the participant is not connected.

- indicates that the participant is not logged in.

- indicates that the supplier has been deactivated.

The buyers can see the information related to the savings made during the auction.

There is feature which enables buyers to send messages to all participants.

How to communicate with the auction parties?

The Chat user tab enables communication with your buyer team and your supplier circle while you’re following the auction.

• How to send a message?

In order to send an instant message, first select the addressee (one or several). A new chat window opens and here you enter your message here.

• How to read a message?

If your chat window is not open, it will be flashing and a sound will notify that a new message was received:

You also can answer the message and see the message history.

• How to read all the messages received?

To see all received and sent messages or to search for a message, you have to open the message history tab.

How to invite a new supplier?

In the Auction cockpit Wizard, access the Modify supplier circle tab.

To add a supplier, click on NEW.

How to remove a supplier?

In the Auction cockpit Wizard, access the Modify supplier circle tab.

1. Pause the auction.

2. To exclude a supplier, click on the special icon. The supplier’s status will be Deactivated.

Important note:

When a participant is removed / deactivated, their bids are canceled.

How to replace the company contact?

1. In the Auction cockpit Wizard, access the Modify supplier circle tab.

2. To replace the company contact, click on the corresponding icon.

3. Select the contact.

4. Click on Apply.

How to cancel a bid?

1. In the Auction cockpit Wizard, access the Modify bids tab.

2. Click Pause auction to pause the auction

3. Once the auction is paused, click on Delete icon to delete the bid

Important note:

Only the latest bid can be deleted.

Do not to forget to restart the auction by clicking Resume auction. '''''

How to modify the auction increment or decrement?

In the Auction cockpit Wizard, access the Modify bid conditions tab.

Click on the yellow folder to modify the increment or decrement. Click on SAVE. The change takes effect after the next bid arriving in the database. In other words the next bid that is placed is still processed under the conditions that were valid before the change.

How to modify the bid box layout?

In the Auction cockpit, access the Bid box layout tab then refer to chapter Bid box layout.

How to see the suppliers’ bidbox?

The buyer can see the suppliers’ bidbox in the “bidbox layout” page.

How to use the surrogate bidding?

In the Auction cockpit, access the Modify supplier circle tab. Then follow the steps described below. First, do not forget to set the buyers as surrogate bidders in the Project team tab. Please refer to the chapter Create the Project team in order to do so.

1. Select the supplier you want to bid for.

2. The Surrogate bidding tab opens with the selected supplier’s bid box.

3. Then you will be able to start bidding on the supplier’s behalf.

Pausing an Auction

Many of the above actions require pausing the auction. This is done by clicking the Pause button. After making the changes or resolving the issues that led to the pause, you click Resume to restart the auction. Actions that fall under this condition are:

• Add / remove a supplier company
• Deactivate a contact of a supplier company
• Cancel a bid

When resuming the auction, the remaining time might be readjusted = rounded up to the next full minute. This is done for technical reasons on the auction types:

• Dutch
• Japanese
• Brazilian

On all other auction formats the remaining time starts counting down from the precise second at where it was stopped. As a general rule, it is strongly recommended to pause the auction in any case, to ensure proper communication about the changes to all participants. In case you pause, let a least 1-2 minutes pass to avoid misunderstandings with suppliers. They need to read the automatic message from the pause action before seeing that the auction has resumed.