Emails

E-mailing tool

In the top right hand side there are 3 standard features of ST6. The first of these features is the e-mailing tool.

To access it, click the envelope icon.

In the e-mailing tool, the user has direct access to a copy of all e-mails they have sent through the ST6 platform internally (project team) and externally (suppliers).

They also have access to all “Inbox” e-mails: every e-mail that has been automatically or manually sent to this user by the ST6 platform or by any other ST6 user through the ST6 platform.

Finally, they can display the e-mails deleted in the “Sent items” or in the “Inbox” e-mails. The user can display one of these 3 categories of e-mails via the drop down list above the table where e-mails are displayed.

Icons available and their meaning:

• New e-mail: A pop-up window will open and the user has the possibility to edit a new e-mail.
• Delete: The selected items will be deleted when the icon is clicked. Attention: The deleted items cannot be retrieved anymore.
• Open: View message.
• Forward e-mail: An e-mail can be forwarded to a user or a group of users.
• Reply to sender: Reply to the sender of the e-mail.
• Reply to all: Reply to the user who sent the e-mail and all users to whom the e-mail was sent.
• Add contact to address book: Add a contact to the address book.

The e-mail editor is able: write a new mail and forward an email. This editor provides the following standard e-mailing features:

• Choice of e-mail template – click the icon in order to select the template for your new e-mail.
• “To”, “Cc”, “Bcc” fields: select recipients , , .
• Subject field: to give a title to the e-mail
• Format and layout options: to customize the look & feel of the e-mail.

When clicking on the Open Folder icon of the “To”, “Cc” or “Bcc” sections the user has access to the contacts library. The user can send an e-mail to “Company” contacts and/or to “Personal” contacts’’. "Company” contacts are contacts available for all ST6 users. “Personal” contacts are only available for the user.

In order to choose some “Company” and/or “Personal” contacts to send the e-mail to:

• The user can search users based on different criteria via the “Search” text box: enter the keyword and click the corresponding icon.
• The contacts are selected by checking the box on the left column of the contacts list table
• Finally, the user can click Apply and close the contacts list. The e-mail is ready to be sent to the selected contacts.